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Overview

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Identifiers

Collect two identifiers from each business customer in Poland and submit them as strings on the application body. Tax ID: 10-digit tax ID; VAT format = “PL” + 10-digit NIP (e.g. PL1234567890). Assigned automatically at KRS registration. Registration number: 10-digit number assigned at KRS registration; displayed on all commercial correspondence. REGON (9-digit statistical number, issued by GUS) is a third identifier — collect alongside KRS and NIP.

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Sector regulators

KNF/UKNF · NBP · GIIF

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How documents combine

For each evidence area, this table shows whether the listed documents are alternatives (any one of) or a bundle (all required). The artifact-by-artifact lookup follows below.

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Documents to collect

The physical documents you’ll collect from your customer, with the evidence area each one proves. One document can prove multiple areas — for example, Brazil’s Cartão CNPJ covers both tax and business-registration proof, so it appears once with both areas listed. Not applicable in Poland: Operating Permit. Skip these areas — no local artifact exists.

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Collection notes

  • Legal Registration: Downloadable free of charge at prs.ms.gov.pl/krs; includes KRS, NIP, REGON, address, capital, bodies.
  • Constitutive Documents: Filed with KRS at incorporation; S.A. statut must be in notarial deed form. Sp. z o.o. may be incorporated online via S24 with a standard-form agreement.
  • Tax Registration: Issued by KAS. For EU VAT purposes: NIP prefixed “PL”. Collect also REGON certificate (GUS) — three identifiers standard practice.
  • Sector-Specific License: KNF issues licences for banks, payment institutions, e-money institutions, insurers, investment firms, AIFMs. KNF public register searchable at knf.gov.pl.
  • Governance Records: Lists all current Zarząd members, scope of representation (joint/single), and Prokura holders.
  • Signing Authority: Prokura is filed in KRS and covers all business acts by operation of law. Pełnomocnictwo required for acts outside Prokura scope (e.g. real estate) and must match form of underlying act.
  • Address: Lease (no time bound) OR utility bill OR bank statement; utility and bank documents should be dated within 90 days.
  • Good Standing: No separate CoGS instrument exists in Polish law; a dated Odpis z KRS (full current extract) downloaded from prs.ms.gov.pl/krs serves as the live-status equivalent — see business_registration slot.

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Person roles

When you submit a person on the application body, set their role to one of Conduit’s canonical BusinessPersonRole values. Use this table to map a local corporate-governance title onto the right canonical role.

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Notes

  • Three identifiers, not one. Every Polish company has KRS (registry), NIP (tax), and REGON (statistical). Collect all three — Polish statute requires all three on invoices and commercial correspondence; KRS extract displays NIP and REGON, but stand-alone NIP and REGON certificates are separate artifacts.
  • CRBR public access is narrowing. The register is currently freely searchable at crbr.podatki.gov.pl, but restricted access (legitimate-interest basis only) is scheduled from 2026-07-01 under Directive (EU) 2024/1640 transposition — collect CRBR extracts at onboarding and refresh before the access gate closes.
  • Prokura is KRS-registered and has statutory scope. Unlike a general POA, Prokura covers all judicial and extrajudicial business acts by operation of law (KC art. 109¹); verify in the KRS extract whether representation is joint (łączna) or sole (samoistna).
  • S.A. Statut must be executed as a notarial deed. Sp. z o.o. Umowa Spółki may be in standard electronic form (S24) — confirm form when collecting articles.