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Overview

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Identifiers

Collect two identifiers from each business customer in Canada and submit them as strings on the application body. Tax ID: Business Number (9-digit base) + program-account suffix (e.g. RC0001 corporate income tax, RT0001 GST/HST). Registration number: Federal CBCA assigns a 7-digit Corporation Number. Provincial corporations have province-specific formats: Ontario OBR (7-digit), BC Incorporation Number (BC + 7-char alphanumeric), Quebec NEQ (10-digit). Enter the number exactly as your registry issued it.

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Sector regulators

OSFI · FCAC · FINTRAC · CIRO · CSA + provincial securities commissions · Bank of Canada · Provincial credit-union regulators (FSRA, BCFSA, AMF QC, ARCU AB)

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How documents combine

For each evidence area, this table shows whether the listed documents are alternatives (any one of) or a bundle (all required). The artifact-by-artifact lookup follows below.

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Documents to collect

The physical documents you’ll collect from your customer, with the evidence area each one proves. One document can prove multiple areas — for example, Brazil’s Cartão CNPJ covers both tax and business-registration proof, so it appears once with both areas listed. Not applicable in Canada: Ownership Records. Skip these areas — no local artifact exists.

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Collection notes

  • Operating Permit: Extra-provincial registration required only when the entity operates in a province other than its formation jurisdiction.
  • Sector-Specific License: Collect only the license(s) applicable to the entity’s regulated activities and operating jurisdiction. Federal (OSFI, FINTRAC, BoC/RPAA, CIRO) and provincial securities (OSC/BCSC/ASC/AMF QC) are mutually exclusive based on scope. AMF QC MSB license is a distinct Quebec provincial requirement separate from the federal FINTRAC MSB registration — both may apply to a Quebec-based MSB.
  • Address: Lease (no time bound) OR utility bill OR bank statement, with utility/bank dated within 90 days. Same evidence satisfies both registered-address and operating-address checks.
  • Good Standing: Federal CBCA corporations: Certificate of Compliance from Corporations Canada. Provincial: Certificate of Status (Ontario OBR), Certificate of Good Standing (BC Registries), Certificate of Status (Alberta Corporate Registry via registry agents), Certificat d’attestation (REQ — Quebec; bilingual). Quebec certificate valid 90 days from issue date. Order fresh; document confirms current active and compliant status, not merely that the entity was registered.

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Person roles

When you submit a person on the application body, set their role to one of Conduit’s canonical BusinessPersonRole values. Use this table to map a local corporate-governance title onto the right canonical role.

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Notes

  • CBCA section range for ISC is ss. 21.1–21.4 (with decimal subsections). Do not cite “ss. 21.1–21.9” — section 21.9 does not exist in the Act; the provisions end at 21.4 with decimal expansions (21.21, 21.301–21.303, 21.31–21.32).
  • Canada is a Hague Apostille Convention party (accession 2023-05-12; in force 2024-01-11). Documents destined for Apostille-accepting jurisdictions no longer require full legalisation — but verify the receiving country’s status independently.
  • CBCA director-residency rule still in force. Under s.105(3), ≥25% of directors must be resident Canadians (or, for boards <4, at least one). Most provinces have removed their equivalent (Ontario eliminated 2021-07-05; QC, BC, AB have no residency requirement) — verify the governing statute for each counterparty.
  • ULCs flag a US-parent structure. Available only in BC, Alberta, NS. Used for “check-the-box” flow-through US tax treatment. Article IV(7)(b) of the Canada–US Tax Treaty adds complexity — flag for tax/legal review.
  • MSB licensing: federal FINTRAC + Quebec AMF separately. A FINTRAC-registered MSB is not automatically licensed to operate in Quebec; the AMF process is materially more involved. Verify both registrations for any Quebec-facing MSB counterparty.