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Overview

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Identifiers

Collect two identifiers from each business customer in Japan and submit them as strings on the application body. Tax ID: 13-digit identifier; designated by NTA Commissioner; public; searchable at houjin-bangou.nta.go.jp. Primary cross-agency identifier. Registration number: 12 digits; appears on Tōki-jikō Shōmeisho; separate from Corporate Number.

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Sector regulators

FSA · Bank of Japan · METI · MIC · PPC

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How documents combine

For each evidence area, this table shows whether the listed documents are alternatives (any one of) or a bundle (all required). The artifact-by-artifact lookup follows below.

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Documents to collect

The physical documents you’ll collect from your customer, with the evidence area each one proves. One document can prove multiple areas — for example, Brazil’s Cartão CNPJ covers both tax and business-registration proof, so it appears once with both areas listed. Not applicable in Japan: Operating Permit. Skip these areas — no local artifact exists.

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Collection notes

  • Legal Registration: Issued by Legal Affairs Bureau; order online via MOJ e-registration portal or in person.
  • Constitutive Documents: KK: notarised by MOJ kōshōnin (Companies Act Art. 30). GK: self-attested, notarisation not required.
  • Tax Registration: 13-digit Corporate Number; downloadable from houjin-bangou.nta.go.jp; also accept Nōzei Shōmeisho (納税証明書) as proof of tax payment.
  • Sector-Specific License: Sector-specific authorisation under statute — FSA registrations under the Banking Act, the Insurance Business Act, the Payment Services Act (funds-transfer / prepaid / crypto-asset exchange providers), and the FIEA Financial Instruments Business Operator regime; PPC registrations under the APPI for data-handling businesses. Collect only the licence(s) applicable to the customer’s regulated activity.
  • Governance Records: Directors and rep-director listed on the extract; as of 2024-10-01 residential addresses may be partially redacted to prefecture/ward level.
  • Signing Authority: Bundle: Inkan Shōmeisho certifies rep-director’s registered seal + Tōki-jikō Shōmeisho confirms appointment; add board resolution for non-routine transactions.
  • Address: Conduit universal policy: lease (no time bound) OR utility bill OR bank statement, with utility/bank dated within 90 days. Same evidence satisfies both registered-address and operating-address checks.
  • Good Standing: Japan does not issue a separate Certificate of Good Standing; the Tōki-jikō Shōmeisho (Certificate of Registered Matters / Rireki Jikō Zenbu Shōmeisho) from the MOJ Legal Affairs Bureau is the official live record confirming the company exists, lists current directors and registered matters, and shows any dissolution or liquidation entries. Order online via the MOJ e-registration portal. Request issuance within 30 days for banking use.

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Person roles

When you submit a person on the application body, set their role to one of Conduit’s canonical BusinessPersonRole values. Use this table to map a local corporate-governance title onto the right canonical role.

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Notes

  • Inkan Shōmeisho is the primary signing-authority instrument. Common-law-trained integrators default to a board resolution alone; in Japan, the Inkan Shōmeisho authenticates the rep-director’s registered seal. Always collect it alongside the Tōki-jikō Shōmeisho.
  • KK and GK Teikan notarisation differ. KK Teikan requires MOJ notary (kōshōnin) per Companies Act Art. 30; GK Teikan is self-attested. Requesting a notarised GK Teikan will cause processing delays.
  • Director address redaction (eff. 2024-10-01). MOJ amended Commercial Registration Regulations; KK representative directors may now apply to show only prefecture/ward on the registry extract, not full street address. Verify via direct CDD if precise address is required.