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Overview

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Identifiers

Collect two identifiers from each business customer in Netherlands and submit them as strings on the application body. Tax ID: Format: NL + 9 digits + B + 2-digit suffix (e.g. NL123456789B01). Issued automatically within ~10 business days of KvK registration. Registration number: 8-digit number assigned at Handelsregister registration. RSIN (Rechtspersonen en Samenwerkingsverbanden Identificatienummer, 9 digits) is the government-interoperability identifier for legal entities; collect as supplementary field where available.

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Sector regulators

DNB · AFM · Belastingdienst

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How documents combine

For each evidence area, this table shows whether the listed documents are alternatives (any one of) or a bundle (all required). The artifact-by-artifact lookup follows below.

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Documents to collect

The physical documents you’ll collect from your customer, with the evidence area each one proves. One document can prove multiple areas — for example, Brazil’s Cartão CNPJ covers both tax and business-registration proof, so it appears once with both areas listed.

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Collection notes

  • Legal Registration: Order digitally certified (gewaarmerkt) copy at kvk.nl; available in Dutch and English.
  • Constitutive Documents: Notarised at incorporation; deed must contain statuten. Retrievable via KvK (statuten product).
  • Tax Registration: BTW-id is the primary cross-border tax identifier; verify via EU VIES. RSIN is supplementary for government integrations.
  • Operating Permit: No single national operating licence; municipalities issue under local APV and environment permit rules. Requirement and form vary by gemeente. Not applicable for professional-services B.V.s with no physical premises.
  • Sector-Specific License: Banking, payment services, e-money, and insurance: authorised by DNB. Investment services, fund management, and securities: authorised by AFM. Crypto-asset service providers (CASPs) require DNB authorisation under the EU MiCA framework.
  • Governance Records: Lists bestuurders (directors), commissarissen (supervisory board members), and signing authority (bevoegdheid: zelfstandig, gezamenlijk).
  • Signing Authority: Standard B.V. signing authority registered in Handelsregister; third-party authority via notarised volmacht (BW Art. 3:60). Bestuursbesluit needed only when authority is not self-evident from the Handelsregister; volmacht needed only for external/third-party representatives.
  • Address: Provide a lease agreement (no recency requirement) OR a utility bill OR a bank statement dated within 90 days. The same document satisfies both registered-address and operating-address checks.
  • Good Standing: The Netherlands does not issue a separate Certificate of Good Standing; the dated certified uittreksel Handelsregister (under business_registration) is the standard active-status equivalent accepted by Dutch counterparties and international banks.

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Person roles

When you submit a person on the application body, set their role to one of Conduit’s canonical BusinessPersonRole values. Use this table to map a local corporate-governance title onto the right canonical role.

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Notes

  • Flex-BV min capital is €0.01, not zero. Since the Flex-BV reform (eff. 2012-10-01, BW Art. 2:178), a B.V. requires at least one share at a minimum par of €0.01. Verify issued share capital from statuten.
  • RSIN is not interchangeable with KvK-nummer. RSIN (9 digits) is the government-interoperability ID used by Belastingdienst and other public bodies; KvK-nummer (8 digits) is the Handelsregister identifier. Both appear on the uittreksel; collect both if possible.