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Overview

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Identifiers

Collect two identifiers from each business customer in Belgium and submit them as strings on the application body. Tax ID: Format: “BE” + 10-digit enterprise number (e.g. BE0999.999.999). Identical digits to enterprise number; verify on VIES. Assigned on VAT registration (separate step from KBO registration). Registration number: 10 digits; format 0xxx.xxx.xxx or 1xxx.xxx.xxx (leading 0 prepended to legacy 9-digit numbers in 2005). Assigned at incorporation via notary/Greffe → CBE.

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Sector regulators

NBB/BNB · FSMA · CTIF-CFI · FOD Economie

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How documents combine

For each evidence area, this table shows whether the listed documents are alternatives (any one of) or a bundle (all required). The artifact-by-artifact lookup follows below.

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Documents to collect

The physical documents you’ll collect from your customer, with the evidence area each one proves. One document can prove multiple areas — for example, Brazil’s Cartão CNPJ covers both tax and business-registration proof, so it appears once with both areas listed. Not applicable in Belgium: Operating Permit. Skip these areas — no local artifact exists.

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Collection notes

  • Legal Registration: Free download at kbopub.economie.fgov.be; collect the full-detail printout showing status, legal form, registered office, and NACE codes.
  • Constitutive Documents: Authentic deed by notary; published in Annexes Moniteur belge / Bijlagen Belgisch Staatsblad. Collect the original deed or certified copy; the Moniteur belge publication confirms it.
  • Tax Registration: The VAT number is “BE” + enterprise number; verify via VIES. Note: VAT activation is separate from KBO registration — an entity may be KBO-registered but not yet BTW-active.
  • Sector-Specific License: NBB supervises credit institutions (law of 25 Apr 2014), payment/e-money institutions (law of 11 Mar 2018), insurance (law of 13 Mar 2016). FSMA supervises investment firms, intermediaries, crowdfunding, VASPs.
  • Ownership Records: BV/SRL: mandatory internal register of shareholders (CSA/WVV Art. 5:24). SA/NV: livre d’actions (Art. 7:31).
  • Governance Records: Current managers/directors published in Moniteur belge on appointment; KBO extract lists current representatives. Note: KBO does not include personal identifiers (DOB, address) for directors — obtain from Moniteur belge publications or certified statuts extract.
  • Signing Authority: For routine authority: KBO-registered gérant/bestuurder’s appointment in Moniteur belge is sufficient. For specific non-routine acts or agents: notarised procuration.
  • Address: Conduit universal policy: lease (no time bound) OR utility bill OR bank statement, with utility/bank dated within 90 days. Same evidence satisfies both registered-address and operating-address checks.
  • Good Standing: Belgium is a subsumed-by-extract jurisdiction; the dated Extrait KBO/BCE (Uittreksel uit de Kruispuntbank van Ondernemingen) issued by KBO/BCE shows current enterprise status and serves the CoGS function; collect the current-dated extract under business_registration

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Person roles

When you submit a person on the application body, set their role to one of Conduit’s canonical BusinessPersonRole values. Use this table to map a local corporate-governance title onto the right canonical role.

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Notes

  • Trilingual jurisdiction: language of document depends on registered-office region. Flanders → Dutch; Wallonia → French; German-speaking community → German; Brussels-Capital → bilingual nl/fr. An SRL incorporated in Ghent will have Dutch-language statuts; one in Liège will have French-language. KYB extract language cannot be freely chosen — it follows the registered office.
  • No minimum capital for BV/SRL since 2019 reform. The CSA/WVV abolished the €18,550 minimum for BV/SRL (replaced BVBA); founders must instead submit a detailed financial plan (plan financier / financieel plan) for at least 2 years. Collect the financial plan at onboarding for newly incorporated BV/SRLs — it is a statutory document.
  • KBO extract does not include director personal identifiers. The CBE public extract shows management names and functions but not date of birth, address, or other PII for directors. Full details appear in the notarised acte constitutif and Moniteur belge publications; request certified copies or a Moniteur belge printout for identity-verification purposes.
  • NACE-BEL codes updated to 2025 classification from 1 January 2025. Legacy 2008 codes discontinued 31 December 2024; automatically converted in KBO from 1 January 2025. When reading older extracts or historical filings, verify NACE code mapping has been applied correctly before inferring regulated-sector status.