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Overview

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Identifiers

Collect two identifiers from each business customer in Malawi and submit them as strings on the application body. Tax ID: Unique number issued on registration; used on all MRA correspondence; obtained via Msonkho Online portal (mra.mw) or any MRA Domestic Taxes office. Registration number: Assigned on incorporation via MBRS; appears on the Certificate of Incorporation.

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Sector regulators

RBM · FIA

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How documents combine

For each evidence area, this table shows whether the listed documents are alternatives (any one of) or a bundle (all required). The artifact-by-artifact lookup follows below.

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Documents to collect

The physical documents you’ll collect from your customer, with the evidence area each one proves. One document can prove multiple areas — for example, Brazil’s Cartão CNPJ covers both tax and business-registration proof, so it appears once with both areas listed. Not applicable in Malawi: Good Standing. Skip these areas — no local artifact exists.

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Collection notes

  • Legal Registration: Issued by Registrar General via MBRS on successful incorporation under Companies Act 2013.
  • Constitutive Documents: Paired constitutive document filed at incorporation; auto-generated by MBRS and must be printed, signed, and scanned back.
  • Tax Registration: Issued by MRA upon tax registration; obtainable via Msonkho Online portal at mra.mw.
  • Operating Permit: Issued by local Business Licensing Centres (city/district councils); renewed annually.
  • Sector-Specific License: RBM issues banking, insurance, capital markets, microfinance, and payment-system licences under Financial Services Act 2010 and sector-specific acts. FIA oversees AML/CFT compliance for reporting institutions.
  • Governance Records: Director particulars filed on incorporation and updated via Annual Return in MBRS.
  • Signing Authority: Board resolution authorising a named individual to act; notarised POA for external engagements.
  • Address: Lease (no time bound) OR utility bill OR bank statement, with utility/bank dated within 90 days. Same evidence satisfies both registered-address and operating-address checks.

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Person roles

When you submit a person on the application body, set their role to one of Conduit’s canonical BusinessPersonRole values. Use this table to map a local corporate-governance title onto the right canonical role.

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Notes

  • Hague Apostille party since 1967. HCCH status table confirms Malawi acceded 24 February 1967 (entry into force 2 December 1967). Apostille is accepted for foreign public documents.
  • RBM is the single financial supervisor for banking, insurance, capital markets, microfinance, and payment systems. There is no separate securities commission — use RBM for all sector-licence verifications.
  • Informal addressing is common outside urban centres; GPS coordinates or a local authority letter may substitute for a utility bill proof-of-address in rural/semi-urban onboarding.