> ## Documentation Index > Fetch the complete documentation index at: https://v2.docs.conduit.financial/llms.txt > Use this file to discover all available pages before exploring further. # Malaysia > How to collect KYB documents from business customers in Malaysia (MYS) when onboarding through the Conduit API. ## Overview | Field | Value | | ------------ | ------------ | | Region | Asia-Pacific | | ISO 3166-1 | MY / MYS | | Registry | SSM | | Last updated | 2026-05-06 | ## Identifiers Collect two identifiers from each business customer in Malaysia and submit them as strings on the application body. | API field | Local name | Issuer | | ------------------------------- | ---------- | ----------- | | `businessInfo.taxId` | **TIN** | LHDN / IRBM | | `businessInfo.businessEntityId` | **CRN** | SSM | *Tax ID:* Format: C prefix + 10 digits for companies (e.g., C 50000000XX0). Separate SST Registration Number (15-char alphanumeric) issued by RMCD for businesses with turnover ≥ RM 500,000. *Registration number:* Current 12-digit format: YYYY-TT-NNNNNN (year + 2-digit entity type + 6-digit sequence). Legacy 6–8-digit format remains valid for pre-2019 companies; both refer to the same entity. ## Sector regulators `BNM` · `SC` · `Royal Malaysian Customs Dept` · `Labuan FSA` ## Legal structures | Local name | Abbreviation | Description | | ------------------------------------------------------------ | ------------ | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | Sendirian Berhad (Private Limited Company) | Sdn Bhd | Most common Malaysian business vehicle; private company limited by shares under Companies Act 2016; 1–50 shareholders; shares not freely transferable; separate legal personality with limited liability. Closest US equivalent: LLC. | | Berhad (Public Limited Company) | Bhd | Public company limited by shares under Companies Act 2016; may offer shares to the public and be listed on Bursa Malaysia; stricter governance and disclosure requirements. Closest US equivalent: C-Corp. | | Company Limited by Guarantee | CLG | Public company without share capital under Companies Act 2016 ss.45–52; members act as guarantors rather than shareholders; used for nonprofits, charities, trade associations, foundations, and welfare organizations. Closest US equivalent: Nonprofit Corporation (501(c)(3)). | | Perkongsian Liabiliti Terhad (Limited Liability Partnership) | PLT | Hybrid entity under Limited Liability Partnership Act 2012; minimum two partners; partners have limited liability; the PLT itself has separate legal personality. Closest US equivalent: LLP. | | General Partnership | — | Two to twenty partners trading together under Registration of Businesses Act 1956; no separate legal personality; all partners bear unlimited joint liability. Closest US equivalent: General Partnership (GP). | | Sole Proprietorship | — | Single natural person trading under a registered business name under Registration of Businesses Act 1956; no separate legal personality; owner bears unlimited personal liability; open to Malaysian citizens and permanent residents only. Closest US equivalent: Sole Proprietorship. | | Foreign Company (Registered Branch) | — | Branch of a foreign-incorporated company registered with SSM under Companies Act 2016 Part XIV s.562; not a separate legal entity—an extension of the foreign parent, which retains full liability. Closest US equivalent: Branch/Representative Office. | ## How documents combine For each evidence area, this table shows whether the listed documents are alternatives (any one of) or a bundle (all required). The artifact-by-artifact lookup follows below. | Evidence area | Documents needed | | ---------------------- | ---------------------------------------------------------------- | | Legal Registration | SSM Company Profile | | Constitutive Documents | Company Constitution | | Tax Registration | LHDN TIN Registration | | Operating Permit | Business Premise Licence | | Ownership Records | SSM Company Profile | | Governance Records | SSM Company Profile | | Signing Authority | Board Resolution | | Address | *Any one of:* Tenancy Agreement · Utility Bill · Bank Statement | | Good Standing | *Any one of:* Perakuan Taraf Syarikat Baik · SSM Company Profile | ## Documents to collect The physical documents you'll collect from your customer, with the evidence area each one proves. One document can prove multiple areas — for example, Brazil's Cartão CNPJ covers both tax and business-registration proof, so it appears once with both areas listed. | Document | Proves | | ------------------------------------------------------ | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ | | **SSM Company Profile (e-Info / MyData extract)** | Legal Registration, Ownership Records, Governance Records, Good Standing | | **Company Constitution** | Constitutive Documents | | **LHDN TIN Registration** | Tax Registration | | **Business Premise Licence (Lesen Premis Perniagaan)** | Operating Permit | | **Board Resolution** | Signing Authority | | **Tenancy Agreement** | Address | | **Utility Bill (≤90 hari)** | Address | | **Bank Statement (≤90 hari)** | Address | | **SSM Attestation of Company Good Standing** | Good Standing | | **Sector-Specific License** | BNM licence (banks, insurers, payment services under FSA/IFSA 2013), SC licence (capital market intermediaries under CMSA 2007), Labuan FSA licence (Labuan offshore entities) | ### Collection notes * **Legal Registration:** Confirms CRN (12-digit new or legacy), incorporation date, status, registered address. Purchasable via ssm-einfo.my. * **Constitutive Documents:** Single constitutive document under Companies Act 2016; optional for Sdn Bhd and Bhd limited by shares (statutory defaults apply if none adopted); mandatory for companies limited by guarantee. Pre-2016 companies may hold legacy Memorandum & Articles of Association pair — both formats valid. * **Tax Registration:** TIN certificate issued by IRBM; prefix C for companies. If SST-registered, additionally collect RMCD SST Registration Certificate. * **Operating Permit:** Issued by the local municipal council (Majlis Perbandaran) for the business operating address; requirement varies by local authority. * **Sector-Specific License:** Collect the relevant licence certificate for any regulated financial activity. * **Ownership Records:** Shareholder list is embedded in the SSM Company Profile (e-Info / MyData extract). * **Governance Records:** Lists all current directors; extract from e-Info or MyData-SSM. * **Signing Authority:** Document execution under Companies Act 2016 s.66: signed by two authorised officers (at least one director), or sole director before a witness. POA governed by Power of Attorney Act 1949; must be registered at the Land Office or High Court if used for land transactions. * **Address:** Conduit universal policy: lease (no time bound) OR utility bill OR bank statement, with utility/bank dated within 90 days. Same evidence satisfies both registered-address and operating-address checks. * **Good Standing:** Issued by SSM via the e-Info portal (ssm-einfo.my); certifies the company has met the required compliance criteria as of the attestation date. Distinct from the SSM Company Profile extract. Per research finding r1. ## Person roles When you submit a person on the application body, set their `role` to one of Conduit's canonical `BusinessPersonRole` values. Use this table to map a local corporate-governance title onto the right canonical role. | Local role | Canonical API role | Description | | --------------------------------------------------- | ---------------------- | ------------------------------------------------------------------------------------------------------ | | Director (Pengarah) | `CONTROLLING_PERSON` | Appointed to manage the company; at least one must be ordinarily resident in Malaysia (CA 2016 s.196). | | Managing Director | `CONTROLLING_PERSON` | Director delegated day-to-day executive authority by the board. | | Nominee Director | `CONTROLLING_PERSON` | Director appointed on behalf of another; nominee status disclosed under CA 2016 (Amendment) 2024. | | Authorised Signatory (under Board Resolution / POA) | `LEGAL_REPRESENTATIVE` | Person expressly authorised by board resolution or POA to legally bind the company. | ## Notes * Dual CRN formats: companies registered before 2019-10-11 are issued both the legacy 6–8-digit CRN and the new 12-digit format. Either number identifies the same entity; SSM extracts list both. * No apostille available: Malaysia is not a contracting party to the Hague Apostille Convention (verified against HCCH Status Table, 2026-05-06). Cross-border documents require conventional legalisation: notarisation + Malaysian authority attestation + receiving-country embassy authentication. * Company Constitution is optional for most Sdn Bhd: If no constitution is adopted, CA 2016 statutory defaults govern; an SSM profile alone may be sufficient for constitution evidence — confirm with the company whether a constitution exists.