> ## Documentation Index > Fetch the complete documentation index at: https://v2.docs.conduit.financial/llms.txt > Use this file to discover all available pages before exploring further. # Japan > How to collect KYB documents from business customers in Japan (JPN) when onboarding through the Conduit API. ## Overview | Field | Value | | ------------ | ------------------------ | | Region | Asia-Pacific | | ISO 3166-1 | JP / JPN | | Registry | MOJ Legal Affairs Bureau | | Last updated | 2026-05-06 | ## Identifiers Collect two identifiers from each business customer in Japan and submit them as strings on the application body. | API field | Local name | Issuer | | ------------------------------- | ---------- | ------------------------ | | `businessInfo.taxId` | **法人番号** | NTA | | `businessInfo.businessEntityId` | **会社登記番号** | MOJ Legal Affairs Bureau | *Tax ID:* 13-digit identifier; designated by NTA Commissioner; public; searchable at houjin-bangou.nta.go.jp. Primary cross-agency identifier. *Registration number:* 12 digits; appears on Tōki-jikō Shōmeisho; separate from Corporate Number. ## Sector regulators `FSA` · `Bank of Japan` · `METI` · `MIC` · `PPC` ## Legal structures | Local name | Abbreviation | Description | | ----------------------------- | ------------ | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | Kabushiki Kaisha (株式会社) | KK | Joint-stock company; shares issued to shareholders whose liability is limited to their investment; dominant commercial form for larger enterprises and public companies. Equivalent to a US C-Corp. | | Gōdō Kaisha (合同会社) | GK | Member-managed limited liability company introduced by the 2005 Companies Act; no mandatory board or public financial disclosure; preferred SME and startup vehicle. Equivalent to a US LLC. | | Tokurei Yūgen Kaisha (特例有限会社) | YK | Legacy limited company grandfathered under the 2005 Companies Act reform; no new formations permitted since 2006, but existing entities continue to operate and remain registrable for KYB purposes. Closest US equivalent: LLC. | | Gōmei Kaisha (合名会社) | — | General partnership company in which all partners bear unlimited personal liability for company debts; rare in practice. Equivalent to a US General Partnership (GP). | | Gōshi Kaisha (合資会社) | — | Limited partnership company with at least one general partner bearing unlimited liability and at least one limited partner liable only up to their capital contribution; rare in practice. Equivalent to a US Limited Partnership (LP). | | Kojin Jigyo (個人事業主) | — | Sole proprietorship operated by a single natural person; not a separate legal entity; registered via Business Opening Notification (開業届) filed with the local tax office. Equivalent to a US Sole Proprietorship. | | Branch (外国会社支店) | — | Registered branch of a foreign company; not a separate legal entity from the foreign parent; a Japan-resident representative is mandatory under Companies Act Art. 817. Closest US equivalent: Branch/Rep Office. | ## How documents combine For each evidence area, this table shows whether the listed documents are alternatives (any one of) or a bundle (all required). The artifact-by-artifact lookup follows below. | Evidence area | Documents needed | | ---------------------- | ----------------------------------------------------- | | Legal Registration | Tōki-jikō Shōmeisho | | Constitutive Documents | Teikan | | Tax Registration | Hōjin Bangō Certificate | | Ownership Records | Kabunushi Meibo | | Governance Records | Tōki-jikō Shōmeisho | | Signing Authority | *All required:* Inkan Shōmeisho + Tōki-jikō Shōmeisho | | Address | *Any one of:* 賃貸借契約書 · 公共料金請求書 · 銀行明細書 | | Good Standing | Tōki-jikō Shōmeisho | ## Documents to collect The physical documents you'll collect from your customer, with the evidence area each one proves. One document can prove multiple areas — for example, Brazil's Cartão CNPJ covers both tax and business-registration proof, so it appears once with both areas listed. | Document | Proves | | --------------------------------- | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | **Tōki-jikō Shōmeisho** | Legal Registration, Governance Records, Signing Authority, Good Standing | | **Teikan** | Constitutive Documents | | **Hōjin Bangō Certificate (NTA)** | Tax Registration | | **Kabunushi Meibo** | Ownership Records | | **Inkan Shōmeisho** | Signing Authority | | **賃貸借契約書** | Address | | **公共料金請求書 (直近90日以内)** | Address | | **銀行明細書 (直近90日以内)** | Address | | **Sector-Specific License** | FSA Banking Licence (Banking Act / 銀行業免許), FSA Payment Services Act Registration (funds-transfer / prepaid / crypto-asset exchange), FSA FIEO Registration (FIEA — 金融商品取引業者), FSA Insurance Business Licence (Insurance Business Act), PPC APPI Registration (Personal Information Protection Commission) | **Not applicable in Japan:** Operating Permit. Skip these areas — no local artifact exists. ### Collection notes * **Legal Registration:** Issued by Legal Affairs Bureau; order online via MOJ e-registration portal or in person. * **Constitutive Documents:** KK: notarised by MOJ kōshōnin (Companies Act Art. 30). GK: self-attested, notarisation not required. * **Tax Registration:** 13-digit Corporate Number; downloadable from houjin-bangou.nta.go.jp; also accept Nōzei Shōmeisho (納税証明書) as proof of tax payment. * **Sector-Specific License:** Sector-specific authorisation under statute — FSA registrations under the Banking Act, the Insurance Business Act, the Payment Services Act (funds-transfer / prepaid / crypto-asset exchange providers), and the FIEA Financial Instruments Business Operator regime; PPC registrations under the APPI for data-handling businesses. Collect only the licence(s) applicable to the customer's regulated activity. * **Governance Records:** Directors and rep-director listed on the extract; as of 2024-10-01 residential addresses may be partially redacted to prefecture/ward level. * **Signing Authority:** Bundle: Inkan Shōmeisho certifies rep-director's registered seal + Tōki-jikō Shōmeisho confirms appointment; add board resolution for non-routine transactions. * **Address:** Conduit universal policy: lease (no time bound) OR utility bill OR bank statement, with utility/bank dated within 90 days. Same evidence satisfies both registered-address and operating-address checks. * **Good Standing:** Japan does not issue a separate Certificate of Good Standing; the Tōki-jikō Shōmeisho (Certificate of Registered Matters / Rireki Jikō Zenbu Shōmeisho) from the MOJ Legal Affairs Bureau is the official live record confirming the company exists, lists current directors and registered matters, and shows any dissolution or liquidation entries. Order online via the MOJ e-registration portal. Request issuance within 30 days for banking use. ## Person roles When you submit a person on the application body, set their `role` to one of Conduit's canonical `BusinessPersonRole` values. Use this table to map a local corporate-governance title onto the right canonical role. | Local role | Canonical API role | Description | | ------------------------------- | ---------------------- | ------------------------------------------------------------------------------ | | Daihyō Torishimari-yaku (代表取締役) | `LEGAL_REPRESENTATIVE` | KK rep-director; legally binds the company; registered in Tōki-jikō Shōmeisho. | | Torishimari-yaku (取締役) | `CONTROLLING_PERSON` | KK board director; governance/oversight role. | | Daihyō Shain (代表社員) | `LEGAL_REPRESENTATIVE` | GK representative member; legally binds the company. | | Gyōmu Shikkō Shain (業務執行社員) | `CONTROLLING_PERSON` | GK business-execution member; day-to-day operations. | ## Notes * Inkan Shōmeisho is the primary signing-authority instrument. Common-law-trained integrators default to a board resolution alone; in Japan, the Inkan Shōmeisho authenticates the rep-director's registered seal. Always collect it alongside the Tōki-jikō Shōmeisho. * KK and GK Teikan notarisation differ. KK Teikan requires MOJ notary (kōshōnin) per Companies Act Art. 30; GK Teikan is self-attested. Requesting a notarised GK Teikan will cause processing delays. * Director address redaction (eff. 2024-10-01). MOJ amended Commercial Registration Regulations; KK representative directors may now apply to show only prefecture/ward on the registry extract, not full street address. Verify via direct CDD if precise address is required.